Integrated Productivity System

Core Philosophy

This system is built around three fundamental principles:

1. Intentional Attention (Newport): Focus your cognitive resources on what truly matters
2. Systems Over Willpower (Allen/Abdaal): Create reliable processes rather than relying on motivation
3. Values-Based Priorities (Covey): Align daily actions with long-term principles

The Framework

Strategic Planning Layer (Covey)

• Quarterly Vision Setting: Identify 3-5 "big rocks" (major priorities) every 90 days
• Weekly Planning: Schedule dedicated time each week to plan the coming days using Steven Covey's Roles and Goals Approach
• Decision Matrix: Use Stephen Covey's Urgent-Important Matrix to evaluate incoming tasks

Operational System (Allen/Pullein)

• Capture System: Create a frictionless method to collect all inputs
• Processing Routine: Daily clarification of inputs into actionable tasks
• Next Action Focus: Every project needs a clearly defined next physical action
• Context Organization: Organize tasks by energy level, location, or tools required
• Weekly Review: Regular system maintenance and reset

Execution Strategy (Newport/Abdaal)

• Time Blocking: Schedule deep work sessions for important projects
• Digital Minimalism: Implement boundaries around technology use
• Task Batching: Group similar shallow tasks together
• Progressive Summarization: Efficiently process information for future retrieval
• Evidence-Based Methods: Use techniques like Pomodoro, spaced repetition, and interleaving

Practical Implementation

Daily Workflow

1. Morning Planning (15min):

   • Review calendar for the day
   • Identify 1-3 MIT
   • Schedule deep work blocks
   • Review task lists

2. Execution Periods:

   • Deep work blocks (60-90min)
   • Shallow work batches
   • Communication batching

3. End-of-Day Review (10min):

   • Capture open loops
   • Prepare for tomorrow
   • Quick journal reflection

Weekly Workflow

Weekly Review (60-90min):

• Empty all inboxes
• Review all projects
• Update task lists
• Reflect on progress toward quarterly goals
• Plan the coming week
• Review Weekly Review from Ross Harkness

Digital Setup

• Task Manager: For projects and tasks
• Calendar: For time blocking and appointments
• Note System: For reference material and ideas
• File Management: For documents and resources
• Focus Tools: For deep work sessions

Physical Setup

• Notebook/Journal: For capturing ideas away from screens
• Dedicated Workspace: Optimized for focus
• Visual Reminders: For key goals and current priorities